Paywat Privacy Policy

Last Update: 02/25/2021

Paywat Inc. (“us”, “we”, or “our”) operates (the “Site”) and Paywat (the “Application”), Collective referred to as (“Paywat”). This page informs you of our policies regarding the collection, use and disclosure of Personal Information we receive from users of the Site and the Application.

We use your Personal Information only for providing and improving the Site, and to provide the services offered by the Application. By using the Site or the Application, you agree to the collection and use of information in accordance with this policy.

Information Collection And Use

We collect a variety of information for the purpose of providing and improving our services for our customers.

      Information Provided by Our Customers

  • Information shared about Users includes usernames, emails, IDs, Gender, Education Level, Groups, and other Roster information.
  • Information shared about Users also includes Information related to the User’s parents or guardians: name, address, email, phone, language, relationship to User.
  • Information about their Staff Users or Other Users may also include role in the organization and title.

      Additional Information Provided by Our School Customers

  • School or School District Organizations may also choose to share additional information such as free and reduced lunch program status, ELL status, attendance records, payments due, bus routes, grades, and assignments.

Paywat Inc. and its employees, consultants, and subcontractors comply with all applicable provisions of with the Family Educational Rights and Privacy Act (“FERPA”) and all other applicable confidentiality and privacy laws. We receive Student Data from School Customers as a “school official” under FERPA and only process Student Data for educational purposes only.

In accordance with Children’s Online Privacy and Protection Act (“COPPA”), to the extent COPPA applies to information we collect, we process such information for educational purposes only, at the direction of the partnering School Customer and on the basis of educational institution consent. Paywat relies on its School Customer to obtain parental consent to provide our services to students under 13 years of age. If we learn we host data without parental consent, we will remove that data from our systems as soon as possible after we become aware of it.

      Additional Information Provided by Our Users

  • Our users may decide to add additional information about themselves while using Paywat. All information added to your profile including posts or messages can be made available to other users within the same Customer.

      Additional Information Paywat Collects

  • We collect usage data for the platform to help us to improve our product.
  • We also collect information you add to the platform such as posts, comments, payments, forms data. Related activity data such as who added information and when information was added is also collected.
  • We also send notification information such as SMS, Push Notifications, and emails to users when Information is added. As well as tracking who read or clicked on the information and app downloads. To track reads of emails and other notifications, Paywat uses embedded transparent images, this helps us better understand the use of our site and application.
  • Like many site and application operators, we collect information that your browser sends whenever you visit our Site (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics.

Cookie Usage

A “Cookie” is a small piece of data stored on your computer by certain websites and applications while browsing a website or using applications. Cookies were designed to be a reliable mechanism for websites to remember information and user’s preferences for that website or application.

Like many sites, we use Cookies to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of Paywat.

  • Paywat uses cookies and other similar tracking technologies to provide you with better experience when using our application or to help to improve our services.
  • We use cookies to identify you as a user and to maintain your authentication with Paywat.
  • We use Google Analytics, Inspectlet and other similar tracking technologies to help better understand how our users use Paywat.

How We Use Information

The privacy of all our users is extremely important to us. The PII data we collect is used for communication and to provide a safe, and enriched experience for the users of our products. Our staff, or the staff of third parties that we work with, might use the information that you provide. They might store it, delete it, organise it, or record it, but whatever they do, it will be done lawfully and safely. This is how we use your information.

      Managing our service
We use your data to provide you with a personalized experience and to improve our services.

      Contacting you

  • Our customer organizations and their staff members contact you in relations to organization activities as part of our products and services.
  • We may contact you about new features or changes to existing features.

      Sharing Your Information

  • Paywat is restricted to users at your organization. Your organization may also add users from outside the organization as they see fit.
  • Your organization may choose to share post information and pictures on social websites for example Twitter and Facebook.
  • Your contact information may be shared by your organization with other users within your organization. By default, your email, phone number, and physical address is hidden within Paywat.
  • Your information will be used by Paywat for the sole purpose of providing Paywat’s products and services. We will not rent, trade, sell or otherwise distribute your information to any 3rd parties, unless Paywat is compelled to by law, we need to release it maintain or operate our services, or if the school authorizes it.
  • Paywat does not use your Information for any targeted advertising.

We work with 3rd Parties for the following reasons

Your information may be processed by our staff or by the staff of third parties we work with to deliver our business. Processing can mean any activity that involves the use of information about someone that can identify them. All uses, for example, obtaining, recording, storing, disclosing, organising, retrieving, deleting and destroying are types of data processing. We take measures to ensure that third parties processing your information on our behalf are acting lawfully in accordance with our instructions and are subject to appropriate confidentiality requirements. We also have adequate technical and organisational safeguards in place in our company and with third party processors to protect your information. Third party processors of your information include organization that help Paywat:

  • To host our services and databases
  • To send emails, texts and push notifications
  • To manage payment transactions
  • To support customer communication
  • To better understand use of our website and application


We are committed to protecting your Personal Information. We implement industry standard physical, administrative, and technical security measures. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. If, despite our best efforts, we learn of a security breach involving your Personal Information, Paywat will notify affected users and may post a notice as required by applicable laws. Paywat is not responsible for unauthorized access to such Personal Information by hackers or others that obtain access through illegal measures in the absence of negligence on the part of Paywat.

Information Hosting

The Application and all data used by the Application is hosted within the United States.

How long we keep your information

We will retain your information for as long as is necessary to provide you with the services that you have requested from us or for as long as we reasonably require to retain the information for our legitimate interests, such as for the purposes of exercising our legal rights. We operate a data retention policy and look to find ways to reduce the amount of information we hold about you and the length of time that we need to keep it.

Data protection rights

  • The right to access – You have the right to request Paywat for copies of your personal data.
  • The right to rectification – You have the right to requrest that Paywat correct any information you believe is inaccurate. You also have the right to request Paywat to complete information you believe is in complete.
  • The right to erasure – you have the right to request that Paywat erase your personal information, under certain conditions.
  • The right to object to processing – you have the right to request that Paywat transfer the data that we have collected to another organization, or directly to you, under certain conditions.
  • The right to data portability – you have the right to request that Paywat transfer the data that we have collected to another organization, or directly to you, under certain conditions.

Changes To This Privacy Policy

This Privacy Policy is effective as of and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us, or by placing a prominent notice on our website.

Contact Us

If you have any questions about our privacy policy, contact us at

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